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Expo Vendors Booking Form

Sports, Health and Wellness Expo

Venue: Embassy Suites by Hilton in Boca Raton

Dates: April 11th & 12th 2020

INSIDE & COURTYARD: Saturday 10:00 am – 5:00 pm

COURTYARD ONLY: Sunday 8:00 am – 1:00 pm

 

EARLY BIRD SPECIAL → 25% off
the basic vendor packages
good through January 31st

Please use discount code EBS


Sripe

BOCA RATON ETT COUNTDOWN April 11th and 12th 2020

Day(s)

:

Hour(s)

:

Minute(s)

:

Second(s)

Vendor Packages:
Spaces and Booths


All the Courtyard space is on a hard surface so vendors should make sure that their tents are weighted down. Inside space is on a carpeted floor
Set up from 7:00AM both days Inside expo break down at 5:00PM
Vendors & Sponsors THANK YOU drinks party Sat at 6:00PM (2 tickets per vendor)

Basic Vendor Packages:

  • Courtyard space Sat & Sun – 10’ x 10’: $600 (tent/table/chairs NOT provided
  • Courtyard space nonprofits Sat & Sun – $250 (tent/table/chairs NOT provided)
  • Courtyard/Outside space, food truck & full meal vendors Sat & Sun: $700 (tent/table/chairs electricity NOT included)
  • Inside space Sat only – single 6’ table: $360*
  • Inside space Sat only -double 6’ table: $680* (one business only)
  • Nonprofits inside space Sat only – single 6’ table: $180*
    *(includes table & 2 chairs if required)

Premier Vendor Package: $2,000

  • Designated expo space
  • Company logo on Eco Trail Trekker website with hyperlink
  • Advertisement in event brochure
  • Opportunity to put promotional products in participant’s race packet
  • Opportunity to provide a gift for the Lucky Prize Draw (continued brand exposure)
  • Email list of all lucky draw entries

Vendor Terms and Conditions

Payment Terms

  • Payment in full has to be made online at time of booking
  • Payment for Sponsorship Packages can be made by check according to the agreed terms of payment
  • If the final payment is not made prior to the due date then the organizers have the right to seek the full amount even if the recipient does not attend the event and re sell the stand/booth space and any deposits previously made will be non-refundable.

Electricity

Electricity is made available to all booths that have requested and purchased it, however you are required to supply your own extension leads and adapters to reach the nearest supply point. Please ensure that the maximum output is no more than 3 amps per outlet. Please ensure that all electrical equipment is tested to standard Regulations and protected by the circuit breaker. Any appliances or extensions used should be in a good state of repair with no obvious defects and carry the appropriate fuse for the appliance. All cables must be secured and taped up to prevent slips, trips and falls.

The organizers will supply an area where you can recharge your mobile, tablet or laptop.

Leaflets/Samples/Display Material

Leaflets, canvasing and samples must remain within the bounds of your booth area. There will be a designated area for leaflets. Please do not place leaflets elsewhere in the venue, including toilets. Fly posters are likewise not permitted unless previously agreed with the Event Organizers and will be removed if found.

Exhibitors, Booths

Booth space will be allocated by the Event Organizer in the interest of ensuring a well-balanced event. Chairs and Tables will be placed in your allotted space. Subletting or sharing of booth space is only permited with prior agreement. The Organizer reserves the right to alter the venue plan at any time without consultation with the vendors. Lighted candles or the burning of incense or tea lights may be used on any stand, either as decoration or to display. Any liquid spillage must be removed as quickly as possible The Vendor is required to ensure that all banners, decorative furniture and equipment is secure and does not have adverse effects on fellow exhibitors and the general public visiting the event.

Unloading and Dismantling

There will be Trail Makers (our volunteers) to conduct the area designated for unloading of your vehicles. This area has a restriction as to the number of vehicles allowed and once unloaded, please move your vehicle away from the entrance and if possible, park so as not to restrict local traffic or visitor access to the site. Please Note all inside vendors are there for the Saturday Dismantling must not commence until the event has closed on at 5:00pm.

Parking
There is a free car park available adjacent to the hotel and other car parks within a short distance away.

Cancellation

Cancellations must be made in writing. Full payments are required if a cancellation is made within 6 weeks prior to the Expo. We will exercise our right to claim interest and compensation for debt recovery cost under the late payment legislation if we are not paid according to the agreed terms.

Exclusion

The event Organizers reserve the right to exclude any exhibitor without giving any explanation.

Insurance

The exhibitor shall take out adequate insurance in respect to all liabilities of the booth holders in relation to the event. All vendors are required to have insurance in place to cover their own business products and services and the organizers cannot be held responsible for any claims made against the vendors by another party that relates to their products or services.

Vendors who manufacture, mix or apply products must hold products liability and comply with the trading standards legislation. All vendors must comply with current labeling regulations, weights and measures legislation for any home-produced products.

While every effort will be made regarding overnight security, no responsibility is accepted for any loss or damage to any products, stock or equipment. Vendors are responsible for the safety of their booths and their own insurance cover for stock and equipment.

The organizers have the right to seek proof of insurance and if not supplied exclude the trader from the event.

Conflict of Interest

To prevent conflict of interest, vendors confirm by accepting they will not hold a similar Event/s within a 25-mile radius of those planned by the Event Organizers on the dates in question.

Removal of products and services
You may be requested to remove or withdraw any products and services, which are not listed, on the booking form.
All product and services offered must be listed on the booking form. (This enables us to have a well-balanced event.)

Permissions
All vendors give permission for any information provided and photographs in which they feature can be used for future marketing materials by Eco Trail Trekker Global and its official partners.

Promo Items

All vendors and sponsors are asked to bring any items for the door and lucky draw prizes to the organizers table by 9:30 am on the Saturday morning. Please arrange for all products and promotional items that are going into the participants packets to be delivered to the venue as early as possible on the Saturday or make arrangements for them to be delivered or collected prior to the event weekend.

Download Vendor Terms and Conditions

Please follow the link to open and read the Vendor Terms and Conditions

BOCA RATON ETT COUNTDOWN April 11th and 12th 2020

Day(s)

:

Hour(s)

:

Minute(s)

:

Second(s)

Sports, Health and Wellness Expo

Venue: Embassy Suites by Hilton in Boca Raton

Dates: April 11th & 12th 2020

INSIDE & COURTYARD: Saturday 10:00 am – 5:00 pm

COURTYARD ONLY: Sunday 8:00 am – 1:00 pm

 

EARLY BIRD SPECIAL → 25% off
the basic vendor packages
good through January 31st

Please use discount code EBS

Sripe

EXPO SPONSORS

Media Sponsor

Vendor Packages:
Spaces and Booths


All the Courtyard space is on a hard surface so vendors should make sure that their tents are weighted down. Inside space is on a carpeted floor
Set up from 7:00AM both days Inside expo break down at 5:00PM
Vendors & Sponsors THANK YOU drinks party Sat at 6:00PM (2 tickets per vendor)

Basic Vendor Packages:

  • Courtyard space Sat & Sun – 10’ x 10’: $600 (tent/table/chairs NOT provided
  • Courtyard space nonprofits Sat & Sun – $250 (tent/table/chairs NOT provided)
  • Courtyard/Outside space, food truck & full meal vendors Sat & Sun: $700 (tent/table/chairs electricity NOT included)
  • Inside space Sat only – single 6’ table: $360*
  • Inside space Sat only -double 6’ table: $680* (one business only)
  • Nonprofits inside space Sat only – single 6’ table: $180*
    *(includes table & 2 chairs if required)

Premier Vendor Package: $2,000

  • Designated expo space
  • Company logo on Eco Trail Trekker website with hyperlink
  • Advertisement in event brochure
  • Opportunity to put promotional products in participant’s race packet
  • Opportunity to provide a gift for the Lucky Prize Draw (continued brand exposure)
  • Email list of all lucky draw entries

Vendor Terms and Conditions

Payment Terms

  • Payment in full has to be made online at time of booking
  • Payment for Sponsorship Packages can be made by check according to the agreed terms of payment
  • If the final payment is not made prior to the due date then the organizers have the right to seek the full amount even if the recipient does not attend the event and re sell the stand/booth space and any deposits previously made will be non-refundable.

Electricity

Electricity is made available to all booths that have requested and purchased it, however you are required to supply your own extension leads and adapters to reach the nearest supply point. Please ensure that the maximum output is no more than 3 amps per outlet. Please ensure that all electrical equipment is tested to standard Regulations and protected by the circuit breaker. Any appliances or extensions used should be in a good state of repair with no obvious defects and carry the appropriate fuse for the appliance. All cables must be secured and taped up to prevent slips, trips and falls.

The organizers will supply an area where you can recharge your mobile, tablet or laptop.

Leaflets/Samples/Display Material

Leaflets, canvasing and samples must remain within the bounds of your booth area. There will be a designated area for leaflets. Please do not place leaflets elsewhere in the venue, including toilets. Fly posters are likewise not permitted unless previously agreed with the Event Organizers and will be removed if found.

Exhibitors, Booths

Booth space will be allocated by the Event Organizer in the interest of ensuring a well-balanced event. Chairs and Tables will be placed in your allotted space. Subletting or sharing of booth space is only permited with prior agreement. The Organizer reserves the right to alter the venue plan at any time without consultation with the vendors. Lighted candles or the burning of incense or tea lights may be used on any stand, either as decoration or to display. Any liquid spillage must be removed as quickly as possible The Vendor is required to ensure that all banners, decorative furniture and equipment is secure and does not have adverse effects on fellow exhibitors and the general public visiting the event.

Unloading and Dismantling

There will be Trail Makers (our volunteers) to conduct the area designated for unloading of your vehicles. This area has a restriction as to the number of vehicles allowed and once unloaded, please move your vehicle away from the entrance and if possible, park so as not to restrict local traffic or visitor access to the site. Please Note all inside vendors are there for the Saturday Dismantling must not commence until the event has closed on at 5:00pm.

Parking
There is a free car park available adjacent to the hotel and other car parks within a short distance away.

Cancellation

Cancellations must be made in writing. Full payments are required if a cancellation is made within 6 weeks prior to the Expo. We will exercise our right to claim interest and compensation for debt recovery cost under the late payment legislation if we are not paid according to the agreed terms.

Exclusion

The event Organizers reserve the right to exclude any exhibitor without giving any explanation.

Insurance

The exhibitor shall take out adequate insurance in respect to all liabilities of the booth holders in relation to the event. All vendors are required to have insurance in place to cover their own business products and services and the organizers cannot be held responsible for any claims made against the vendors by another party that relates to their products or services.

Vendors who manufacture, mix or apply products must hold products liability and comply with the trading standards legislation. All vendors must comply with current labeling regulations, weights and measures legislation for any home-produced products.

While every effort will be made regarding overnight security, no responsibility is accepted for any loss or damage to any products, stock or equipment. Vendors are responsible for the safety of their booths and their own insurance cover for stock and equipment.

The organizers have the right to seek proof of insurance and if not supplied exclude the trader from the event.

Conflict of Interest

To prevent conflict of interest, vendors confirm by accepting they will not hold a similar Event/s within a 25-mile radius of those planned by the Event Organizers on the dates in question.

Removal of products and services
You may be requested to remove or withdraw any products and services, which are not listed, on the booking form.
All product and services offered must be listed on the booking form. (This enables us to have a well-balanced event.)

Permissions
All vendors give permission for any information provided and photographs in which they feature can be used for future marketing materials by Eco Trail Trekker Global and its official partners.

Promo Items

All vendors and sponsors are asked to bring any items for the door and lucky draw prizes to the organizers table by 9:30 am on the Saturday morning. Please arrange for all products and promotional items that are going into the participants packets to be delivered to the venue as early as possible on the Saturday or make arrangements for them to be delivered or collected prior to the event weekend.

Download Vendor Terms and Conditions

Please follow the link to open and read the Vendor Terms and Conditions

ECO TRAIL TREKKER