Expo Vendors Booking Form
Sports, Health and Wellness Expo
Venue: Boca Raton Marriot at Boca Center
Dates: April 11th & 12th 2020
INSIDE & OUTSIDE: Saturday 11:00 am – 17:00
OUTSIDE ONLY: Sunday 8:00 am – 13:00
BOCA RATON ETT COUNTDOWN April 11th and 12th 2020
- Payment in full has to be made online at time of booking
- Payment for Sponsorship Packages can be made by check according to the agreed terms of payment
- If the final payment is not made prior to the due date then the organizers have the right to seek the full amount even if the recipient does not attend the event and re sell the stand/booth space and any deposits previously made will be non-refundable.
All Exhibitors and sponsors should pick up their promotional offer packs from the organizers booth on the Saturday morning of the Expo weekend.
Electricity is made available to all booths that have requested and purchased it, however you are required to supply your own extension leads and adapters to reach the nearest supply point. Please ensure that the maximum output is no more than 3 amps per outlet. Please ensure that all electrical equipment is tested to standard Regulations and protected by the circuit Breaker. Any appliances or extensions used should be in a good state of repair with no obvious defects and carry the appropriate fuse for the appliance.
All cables must be secured and taped up to prevent slips, trips and falls. All equipment should be PAT tested and carry the appropriate sticker.
Leaflets / Samples / Display Material
Leaflets, canvasing and samples must remain within the bounds of your booth area. There will be a designated area for leaflets. Please do not place leaflets elsewhere in the venue, including toilets. Fly posters are likewise not permitted unless previously agreed with the Event Organizers and will be removed if found.
Booth space will be allocated by the Event Organizer in the interest of ensuring a well-balanced Event.
Chairs and Tables that are ordered and paid for should be collected from the organizers on the morning of the expo unless ordered as part of a tent package in which case they will be together in the relevant space allocated.
Subletting or sharing of booth space is only permitted with prior agreement.
The Organizer reserves the right to alter the venue plan at any time without consultation with the exhibitors.
Lighted candles or the burning of incense or tea lights may be used on any stand, either as decoration or to display. Any liquid spillage must be removed as quickly as possible
The Exhibitor is required to ensure that all banners, decorative furniture and equipment is secure and does not have adverse effects on fellow exhibitors and the general public visiting the event.
Unloading and Dismantling
There will be security staff to conduct the area designated for unloading of your vehicles. This area has a restriction as to the number of vehicles allowed and once unloaded, please move your vehicle away from the entrance and if possible, park so as not to restrict local traffic or visitor access to the site. Please Note all stands are for the two days unless otherwise agreed. Dismantling the stands must not commence until the Event has closed on Sunday at 4pm.
There is a free car park available adjacent to the site and other car parks within a short distance away.
Cancellations must be made in writing. Full payments are required if a cancellation is made within 6 weeks prior to the Expo. We will exercise our right to claim interest and compensation for debt recovery cost under the late payment legislation if we are not paid according to the agreed terms.
The event Organizers reserve the right to exclude any exhibitor without giving any explanation.
The exhibitor shall take out adequate insurance in respect to all liabilities of the booth holders in relation to the event. Booth holders are required to have minimum $1 million-dollars public liability insurance.
While every effort will be made regarding overnight security, no responsibility is accepted for any loss or damage to any products, stock or equipment
Exhibitors are responsible for the safety of their booths and their own insurance cover for stock and equipment.
Traders who manufacture, mix or apply products must hold products liability and comply with the trading standards legislation – all exhibitors must comply with current labeling regulations, weights and measures legislation for any home-produced products,
The organizers have the right to seek proof of insurance and if not supplied exclude the trader from the event.
Conflict of Interest
To prevent conflict of interest, exhibitors confirm by accepting they will not hold a similar Event/s within a 25-mile radius of those planned by the the Event Organizers on the dates in question.
Removal of products and services
You may be requested to remove or withdraw any products and services, which are not listed, on the booking form.
All product and services offered must be listed on the booking form. (This enables us to have a well-balanced Event.)